About Runbis
Runbis is a Finance as a Service practice led by Luca Simonetti, supporting SMEs and Italian businesses in Barcelona with hands-on financial operations.
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I’m Luca Simonetti, an Italian professional based in Barcelona for ten years. I have over a decade of experience in financial operations for SMEs and multinational companies in Spain and Italy, with revenues ranging from €2M to €230M. My work covers treasury, collections, billing, accounting, reporting and ERP systems, with a focus on process and system issues.
I understand how the two systems differ: banking, local advisers, charts of accounts and filing deadlines.
- SAP
- Oracle
- Odoo
- Holded
- Advanced Excel
- Generative AI
Why Runbis
The expertise you need, for as long as you need it
- Fixed-scope projectsPrice, objectives, timeline, owners, deliverables and handover agreed in writing.
- Hands-on capabilityOver 10 years resolving process issues and exceptions, working alongside your team.
- Results-orientedImpact measured using traceable data, with milestone-based payments.
AI and data
Processes and data first. Automation second.
Extraction, classification, review and reporting based on defined processes and reliable data.
NDA and GDPR, dedicated user and read-only access wherever possible. No identifiable client data shared with external AI services without permission.
Frequently asked questions
Key information
What is Runbis?
A Finance as a Service practice led by Luca Simonetti, specialising in financial operations for SMEs. We work on processes, systems and internal controls, on-site and remotely.
Do you support Italian businesses in Spain?
Yes. We support Italian-speaking entrepreneurs setting up or running a business in Barcelona, coordinating local advisers, banks and suppliers through one point of contact.
How is a project structured?
Before work begins, we agree in writing on the scope, objectives, deliverables, timeline, price, responsibilities and progress indicators.
How are incentives aligned?
Where outcomes are attributable and verifiable, part of the fee may be linked to results. The calculation basis, evidence and cap are agreed upfront.
How do you manage access to data?
An NDA upfront, a dedicated user, minimum revocable permissions and read-only access whenever possible.
What do you leave behind?
Completed work, editable files, procedures, automations, open-action lists and properly managed access so your team can continue without Runbis.
What is outside Runbis’s scope?
Runbis does not replace statutory audit, legal or tax advice, or your local accounting adviser. We focus on financial operations, systems and processes.
About Runbis
Business resilience starts with financial operations.
Runbis is a Finance as a Service practice led by Luca Simonetti, specialising in financial operations for SMEs and Italian businesses in Barcelona.
Luca Simonetti
Founder & Financial Operations Specialist
I’m Luca Simonetti, an Italian professional based in Barcelona for ten years. I have over a decade of experience in the financial operations of SMEs and multinational companies in Spain and Italy, with revenues ranging from €2M to €230M. My experience spans treasury, collections, billing, general ledger, reporting and ERP systems, with particular emphasis on resolving process and system issues, functional testing and exception handling.
Through Runbis, I put that experience to work for SMEs and for entrepreneurs setting up or running a business in Spain from Italy: effective internal controls, protection of cash and margins, faster responses, integrated technology without losing independence, ownership of your data and less reliance on third parties.
Over 10 years of experience behind every project.
| Code | Issue | Symptom | Solution | Runbis service |
|---|---|---|---|---|
| SG-01 | Business launched without administrative structure | The business starts trading with banking, invoices and expenses handled manually, without rules or clear owners. | Set up sales, collections and payments workflows, document storage and a deadline calendar from month one. | BCN Start&Grow™ |
| SG-02 | Disconnected advisers, banks and suppliers | Late documents, repeated requests and nobody coordinating between external parties. | One point of contact, a shared calendar and documentation ready for the local accounting adviser. | BCN Start&Grow™ |
| AR-01 | Unbilled sales | Goods delivered but the order remains open due to partial stock shortages, or services provided without an invoice. | Fix the order-to-delivery-to-invoice workflow and its bottlenecks. | Financial Operations |
| AR-02 | Overdue receivables without follow-up | Outstanding bank reconciliations and irregular reminders caused by complex bank statements. | Assign an owner, set a collections cadence, maintain actionable aging and escalation rules. | Financial Operations |
| AR-03 | Rejected or problematic SEPA direct debits | Mandates, files, statuses or collection channels create unpaid items, rework or open balances. | Review mandates, files, rejection reasons, reconciliation and recovery procedures. | Financial Operations |
| CO-01 | No visibility into margins | Prices are known, but margins are distorted by systems not configured for management reporting. | Review accounting allocations, cost centres, costs by customer, product or business line, master data and margin logic. | Financial Operations |
| GL-01 | Unreconciled items or unexplained balances | Old accounts, reclassifications, incorrect postings and balances nobody resolves. | Review accounts and supporting documents, clear open items, correct postings and establish a reconciliation routine with the local accountant. | Financial Operations |
| GL-02 | Slow or unreliable month-end close | Closing is missing or blocked by accounting backlogs. Results are estimated from VAT returns and bank statements. | Organise closing tasks, ownership, reconciliations, checks and supporting evidence. | Financial Operations |
| TR-01 | Cash without a forecast | Decisions rely on bank balances and rough estimates of collections, payments and deadlines. | Build a cash forecast, update rules and early-warning alerts. | Financial Operations |
| ERP-01 | ERP and parallel spreadsheets | The system is not trusted, so actual control takes place outside the ERP through manual workflows. | Review configuration, master data, roles, workflows and controls within the system. | Financial Operations |
| ERP-02 | Poorly configured business software | Fields, statuses, rules, permissions or automations do not reflect actual operations. | Adjust functional configuration, business rules, exceptions and control points. | Financial Operations |
| ERP-03 | Operational issues after ERP migration | Balance discrepancies, incomplete master data, interrupted workflows or inconsistent data after migration. | Functional testing, pre/post-migration reconciliation, data validation and issue resolution. | Financial Operations |
| UAT-01 | Insufficient testing before go-live | Critical end-to-end workflows are not tested before production launch. | Design UAT scenarios, test critical workflows, document defects and validate fixes. | Financial Operations |
| DATA-01 | Inconsistent master data | Duplicate or incomplete customers, suppliers, payment terms, accounts or codes. | Clean master data, assign ownership and establish creation and change controls. | Financial Operations |
| RP-01 | Late management reporting | Management receives the numbers too late to take corrective action during the month. | Reduce manual work, organise source data and establish a regular closing and dashboard cycle. | Financial Operations |
| PR-01 | Process without an owner | Work moves between administration, sales, operations and systems with no clear owner. | Define ownership, response times, handoffs, exceptions and controls. | Financial Operations |
| PR-02 | A process that works on paper but fails in practice | The team follows a different procedure or relies on uncontrolled manual steps. | Map the real workflow, remove unnecessary steps and align systems, people and controls. | Financial Operations |
Why Runbis
The expertise you need, for as long as you need it
Runbis provides specialised financial expertise to address a specific business need, without expanding your headcount.
Fixed-scope projects
Everything agreed in writing before work starts.
- Agreed price and objectives.
- Defined deadlines and owners.
- Documented deliverables and handover.
Hands-on capability
Experience applied directly to execution.
- Over 10 years resolving operational issues.
- Strong knowledge of systems, processes and internal controls.
- We fix root causes, not just symptoms.
- Working alongside your internal team.
Results-oriented
Verifiable progress and agreed milestone payments.
- Measurable objectives from the start.
- Progress tracked with traceable data.
- Verifiable results and deliverables.
- Payments tied to contractual milestones.
AI applied to operations
Discipline first. AI second.
Our approach
We automate only when there is a verifiable cost saving or operational improvement.
Data and security
Minimum, controlled access
For every engagement, Runbis applies procedures to limit the exposure of sensitive information. Identifiable client data is not used in external AI services without express authorisation.
- Data protection
NDA and data processing agreement (GDPR).
- Controlled access
Minimum, revocable access; dedicated user and read-only permissions wherever possible.
- Security and validation
Credentials stored in an encrypted password manager, review with the local accountant and internal team, and controlled use of AI tools.
How we work
Every project follows clear rules
Fixed-scope quote
Objectives, deliverables, timeline, price and responsibilities documented in writing.
Working with your local accountant
We do not replace your local accountant or your team: we work within your existing operations.
Weekly progress reviews
Progress, open actions, decisions and owners are visible every week.
Outcome-based pricing
Agreed upfront, either fixed or fixed plus variable, with defined scope and objectives. If we cannot identify a clear impact, we do not proceed.
NDA and minimum access
NDA and data processing agreement where required. Minimum, revocable permissions and read-only access wherever possible.
Control stays in-house
We leave agreed procedures, controls and automations documented, with named owners and human oversight.
Frequently asked questions
Key information
What is Runbis?
A Finance as a Service practice led by Luca Simonetti, specialising in financial operations for SMEs. We address processes, systems and internal controls through hands-on work, on-site and remotely.
Do you support Italian businesses in Spain?
Yes. We support Italian-speaking entrepreneurs setting up or running a business in Barcelona, coordinating local advisers, banks and suppliers through one point of contact.
How is a project structured?
Before work begins, we agree in writing on the scope, objectives, deliverables, timeline, price, responsibilities and progress indicators.
How are incentives aligned?
Where outcomes are attributable and verifiable, part of the fee may be linked to results. The calculation basis, evidence and cap are agreed upfront.
How do you manage access to data?
An NDA upfront, a dedicated user, minimum revocable permissions and read-only access whenever possible.
What do you leave behind?
Completed work, editable files, procedures, automations, open-action lists and properly managed access so your team can continue without Runbis.
What is outside Runbis’s scope?
Runbis does not replace statutory audit, legal or tax advice, or your local accounting adviser. We focus on financial operations, systems and processes.
Runbis · Barcelona
Get to know Runbis
A conversation to understand your business, your priorities and whether there is a practical reason for us to step in.